Operations Coordinator

operations coordinator

Do you love logistics and organization? We're looking for a detail-oriented Operations Coordinator with an affinity for wellness to support our team. The ideal candidate will be the right-hand pesron to our COO and will work closely with our finance team to keep vitruvi running like a well-oiled machine. Some of the responsibilities include: attending key vendor meetings, product planning, manufacturing logistics, and working with our shipping facilities to ensure seamless product placements. Most importantly, the role involves building relationships throughout the organization to ensure that all business operations run smoothly. This person will have the opportunity to make a sizable impact, as well as the chance to work directly with and learn from the incredible community of mentors supporting vitruvi. The role will report to the COO and CEO and is based at our HQ in Vancouver, Canada. Oh, and a love of coffee and things that smell great is a plus.



  • - Work with the Operations team, Finance team, Retail team and CEO to help make the company work and run like a well-oiled machine
  • - Take on an array of special projects as initiatives come on, including manufacturing logistics around new product launches, international expansion, and logistics associated with onboarding new vendors and partners
  • - Interact with colleagues across the company to help keep department heads up to speed on company logistics and forecasting potential delays or schedule changes that are important to their departments
  • - Assist COO in sourcing, production and costing process of all vitruvi products
  • - Assist Operations and Finance team in SKU management, purchase order creation, and updates to information in vitruvi's system of record
  • - Daily communication of reports and metrics of inventory levels and product allotments
  • - Track incoming shipments of products and manage hand-off to appropriate distribution facilities
  • - Flag and communicate potential delays/issues in product manufacturing and shipping logistics
  • - Review, update and maintain weekly WIP production reports, as well as key operational dashboard reporting


  • - Bachelor’s degree, in a related field of study, or equivalent functional experience

  • - 0-2 years experience in production and operations

  • - Strong analytic skills, including Google Sheets or MS Word and MS Excel

you are...

  • - Extremely organized and detail oriented

  • - Eager to learn the ins and outs of building a fast growing start-up

  • - Friendly and patient and love helping others

  • - Hard working with a "no task is too small" attitude

  • - Enjoy working in a fast-paced and energetic environment

  • - Quick learner, able to manage time and responsibilities independently

  • - Never satisfied with the status quo, always thinking “how can we do this better?”

  • - Excited by the opportunity to grow with the company

into it? send us your resume/CV to hello@vitruvi.com
subject line: Ops Coordinator